Business Office CREC
Attention all P-card holders
September 2011
Recently, the Business Office has had several instances of P-card misuse. You, as the cardholder, are responsible for filling out your OWN paperwork, obtaining the appropriate approvals and signatures and chartfield/accounting information. This is not to be done by anyone else. If the paperwork for a purchase is not complete, it is the cardholder we will contact for this information. In order to use your P-card in accordance with UF guidelines, you must obtain a receipt, complete the paperwork with all approvals or signatures on that paperwork, and turn it into the Business Office within 3 business days.
P-cards are not to be used for personal items or food. In the event that an inappropriate item is mistakenly purchased on a P-card, the cardholder must immediately reimburse UF in full for that purchase. You will receive a written warning and may additionally have your P-card suspended, and be required to take the P-card policies and procedures test in order to have it re-instated.
Beginning September 2011, the Business Office has a new procedure for verifying that a delivery has been received. First of all, the person who is placing the order is requested to sign the printed purchase order. He or she is responsible in obtaining the supervisor's signature on the paperwork prior to submitting. When the product arrives at CREC and the cardholder is not available to sign for the delivery, another authorized person from the same lab or department would be responsible, and their signature would be sufficient.
